Associate, Finance and Grants Management

Renaissance Philanthropy is a nonprofit organization that fuels a 21st-century renaissance by increasing the ambition of philanthropists, scientists and innovators. In the first year, Renaissance Philanthropy catalyzed more than $214M in philanthropic funding for science, technology, and innovation, launching 10+ initiatives across AI, education, climate, health, and scientific infrastructure. The organization designs time-bound, thesis-driven funds led by field experts and inspires talent to take action through playbooks and communities. From accelerating mathematical discovery to expanding talent mobility, Renaissance Philanthropy is building the connective tissue between exceptional ideas and resources to create breakthroughs that transform entire fields.

Job Description

As the Associate, Finance and Grants Management at Renaissance Philanthropy, you will lead the management and stewardship of incoming grants and philanthropic funding, ensuring funds are accurately tracked, reported, and managed in compliance with funder requirements. This role oversees grant setup, budgeting, financial monitoring, and reporting, working closely with program, finance, and legal teams. The Associate, Finance and Grants Management plays a critical role in enabling Renaissance Philanthropy to responsibly receive and deploy capital in support of ambitious, high-impact initiatives.

This position is remote, with a slight preference for candidates able to work hybrid 1-2 days in office in New York or D.C. The salary band for this role is $90,000-$135,000 in the United States.

Role and Responsibilities

Grant Systems Management:

  • Record incoming grants, funder requirements, deliverables, and key milestones in Salesforce, ensuring data accuracy and completeness.

  • Maintain a comprehensive grants calendar tracking funder deliverables, reporting deadlines, installments, and incoming payments.

  • Serve as a liaison with funders to provide organizational due diligence information.

Financial Management and Reporting:

  • Record budgets for new grants and funded programs, and keep budgets up to date throughout the lifecycle of incoming grants.

  • Monitor, analyze, and forecast grant expenditures against approved budgets. 

  • Monitor program and grant level financials to ensure funds received are used in alignment with grant agreements and internal plans.

  • Prepare the financial components of funder grant reports, including spend-to-date, forecasts, and variance explanations.

  • Monitor subgrants and downstream funding where applicable, ensuring alignment with the requirements of incoming grants and funders.

  • Monitor and manage staff assignments on grant-funded projects, ensuring they align with approved budgets and comply with grant requirements. Adjust allocations as needed based on project changes.

  • Support accounts payable and receivable processes, including tracking incoming grant payments, monitoring grants payable, and ensuring timely and accurate processing of invoices and subgrant disbursements.

  • Conduct monthly reconciliation of grant accounts, identify and resolve discrepancies, and ensure accurate financial records.

Sub-Grant Monitoring and Compliance:

  • Monitor and track grants payable.

  • Conduct financial due diligence on sub-grantees.

  • Support program teams to ensure sub-grantee compliance.

Cross-Functional and Program Support:

  • Support program teams by providing relevant documentation, financial insights, and operational guidance.

Key Qualifications

  • 3+ years of experience in grants management, philanthropic operations, nonprofit finance, or a related field.

  • Accounting or Finance degree.

  • Familiarity with grant compliance, due diligence, and grant agreement structures (U.S. and international experience a plus).

  • Exceptional attention to detail paired with the ability to operate in fast-paced, ambiguous environments.

  • Strong project management skills and comfort managing multiple workstreams simultaneously.

  • Excellent written and verbal communication skills, with a service-oriented approach to working with internal and external partners.

  • General knowledge of non-profit accounting.

  • Experience with QuickBooks, Salesforce and grant systems is a plus.

Outcomes

If you are successful in this role, in three years’ time, Renaissance Philanthropy will have a highly trusted and well-functioning grants management operation that supports the organization’s growth and increasing funding complexity. Incoming grants will be consistently well-documented, accurately reported, and compliant with funder requirements, enabling strong funder relationships and smooth audits. You will be recognized as a reliable operational partner to program and finance teams, helping ensure that philanthropic capital is stewarded responsibly and effectively in service of Renaissance Philanthropy’s mission. 

Values

You will thrive within our team if you:

  • Have strong mission and vision alignment: You believe in the power of science, innovation, and technology to create a brighter future for all.

  • Exhibit high agency: You can move mountains and break perceived constraints.

  • Inspire others and are highly collaborative: You can motivate others to join your mission and goals. You understand the value of going further by working with others.

  • Value exceptional talent and the power of networks: You can spot or nurture exceptional talent and believe in the value of building networks and the power law of talent.

  • Are comfortable working in fast-moving and ambitious teams: You are not afraid of ambiguity and enjoy working at pace.

Diversity

We encourage anyone who is interested in this role to apply, regardless of whether you feel you meet 100% of the qualifications. The top candidates will bring their own unique perspectives, experiences, and backgrounds from a variety of industries along with many but not necessarily all the skills listed above.

Recruiting, hiring, mentoring, and retaining a diverse workforce is critical to our success. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. 

Renaissance Philanthropy is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Next Steps

Apply here.